Radford College is bound by the National Privacy Principles contained in the Commonwealth Privacy Act.
This statement outlines the School’s policy on how the School uses and manages personal information provided to or collected by it.
The type of information Radford College collects and holds includes (but is not limited to) personal information, including sensitive information, about:
- students and parents and/or guardians before, during and after the course of a student’s enrolment at the School;
- job applicants, staff members, volunteers and contractors; and
- other people who come into contact with the School.
Radford College will generally collect personal information about an individual by way of forms filled out by parents or students, face-to-face meetings and interviews, and telephone calls. On occasions people other than parents and students provide personal information.
Personal Information provided by other people
In some circumstances Radford College may be provided with personal information about an individual from a third party, for example a report provided by a medical professional or a reference from another School.
Exception in relation to employee records
How will Radford College use personal information?
Radford College will use personal information it collects for the primary purpose for which it is collected, and for such other secondary purposes that are related to the primary purpose and are reasonably expected, or for which consent has been given.
In relation to personal information of students and parents, Radford College's primary purpose of collection is to enable it to provide schooling for the student. This includes satisfying both the needs of parents and the needs of the student throughout the whole period the student is enrolled at the School. The purposes for which personal information of students and parents is used include:
- keeping parents informed about matters related to their child’s schooling, through correspondence, newsletters and magazines;
- day-to-day administration;
- looking after students’ educational, social, spiritual and medical wellbeing;
- seeking donations and marketing for Radford College;
- satisfying Radford College’s legal obligations and allowing Radford to discharge its duty of care.
Where Radford College requests personal information about a student or parent, and the information requested is not obtained, Radford may not be able to enrol or continue the enrolment of the student.
Job applicants, staff members and contractors.
In relation to personal information of job applicants, staff members and contractors, Radford College's primary purpose of collection is to assess and (if successful) to engage the applicant, staff member or contractor, as the case may be. The purposes for which the School uses personal information of job applicants, staff members and contractors include:
- administering the individual’s employment or contract, as the case may be;
- seeking funds and marketing for Radford College;
- satisfying the School's legal obligations, for example, in relation to child protection legislation.
Radford College also obtains personal information about volunteers who assist Radford in its functions or conduct associated activities, such as the P & F Association, Collegians and the Radford Fete, to enable the School and the volunteers to work together.
Marketing and fundraising
Radford College treats marketing and seeking donations for the future growth and development of the School as an important part of ensuring that the School continues to be a quality learning environment in which both students and staff thrive. Personal information held by Radford College may be disclosed to an organisation that assists in the School's fundraising, for example the P & F Association.
Parents, staff, contractors and other members of the wider School community may from time to time receive fundraising information. School publications, like newsletters and magazines, which include personal information, may be used for marketing purposes.
Radford College may disclose personal information, including sensitive information, held about an individual to:
- another school;
- government departments;
- medical practitioners;
- people providing services to the School, including specialist visiting teachers and sport coaches;
- recipients of School publications, such as newsletters and magazines;
- anyone authorised by an individual to receive this information.
Sending information overseas
Radford College will not send personal information about an individual outside Australia without obtaining the consent of the individual (and in some cases this consent will be implied) or otherwise complying with the National Privacy Principles.
In referring to ‘sensitive information’, Radford College means: information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences or criminal record; and health information about an individual.
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless agreed by the individual, or the use or disclosure of the sensitive information is allowed by law.
Management and Security of Personal Information
Radford College and its staff respect the confidentiality of students’ and parents’ personal information and the privacy of individuals.
Radford College has in place steps to protect the personal information the School holds from misuse, loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and security protected access rights to computerised records.
Updating Personal Information
Radford College endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. A person may seek to update their personal information by contacting the School.
The National Privacy Principles require the School not to store personal information longer than necessary.
Under the Commonwealth Privacy Act, an individual has the right to obtain access to any personal information which Radford College holds about them and to advise the School of any perceived inaccuracy. There are some exceptions to this right set out in the Act. Students will generally have access to their personal information through their parents, but older students may seek access themselves.
To access personal information that Radford College holds an individual should contact the Headmaster in writing and include verification of identity and the specific information required.
Consent and Rights of Access to the Personal Information of students
Radford College respects every parent’s right to make decisions concerning their child’s education.
Generally, Radford College will refer any requests for consent and collection notices in relation to the personal information of a student to the student’s parents. Radford College will treat consent given by parents as consent given on behalf of the student, and notice to parents will act as notice given to the student.
Parents may seek access to personal information held by Radford College about them or their child by contacting the Headmaster. However, there will be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the School’s duty of care to the student.
Further information about the way Radford College manages the personal information it holds can be obtained from the College.